Archive of ‘travel’ category

Mexican Fiesta – Destination Wedding

Destination Wedding Greatest Expectations

As we continue to suffer through the cold Chicago winter it is delightful to reminisce on past weddings in luxurious destinations. Today we share a really special wedding with you from Los Barriles, Mexico. Julia and Cosmo are a truly delightful couple that wanted an intimate, romantic beachside wedding with those they love most. This was an extra special wedding for us because these clients are also friends. Julia is a very talented photographer and Cosmo is a world-renowned chef. Can we say power couple?

Destination Wedding Greatest ExpectationsLos Barriles is a sleepy little fishing village about an hour from Cabo.  It is also where Cosmo proposed to Julia after working on a destination wedding we did together. Finding a meaningful spot for a destination wedding truly does make the entire experience that much more amazing.

To set the mood for invited guests, Sarah Drake Designs created the most stunning hand-painted invitations. Opening these little beauties was like getting a special gift in the mail. It was the type of invitation that you immediately hang up because you simply cannot stop looking at it.

Destination Wedding Stationery

Kicking the weekend off was one of the most festive and beautiful rehearsal dinners we have ever seen at Hotel Los Pescadores. There was so much excitement and joy in the decor that guests knew it was celebration time! Many of the guests walked to dinner from private beach houses and hotels clustered together in this sweet little village, continuing the personalized and intimate feel of the weekend.

Destination Wedding Greatest Expectations

Destination Wedding Greatest Expectations

Destination Wedding Greatest Expectations

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Julia was a stunning bride! Every detail was perfectly attended to and she absolutely glowed. The bouquets were full of the rich, vibrant colors of coral, soft pink and white with a few succulents tucked in to add texture.

Destination Wedding Greatest Expectations

Destination Wedding Greatest Expectations

Destination Wedding Greatest Expectations Floral

The wedding party was dressed in fun and flirty outfits: soft, romantic gowns for the bridesmaids and casual, tropical printed shirts for the groomsmen.

Destination Wedding Greatest Expectations Destination Wedding Greatest Expectations

Everyone gathered on the beach for the sunset ceremony officiated by a personal friend. There was no shortage of tears and laughter throughout this meaningful custom and personalized ceremony.

Beach Wedding Ceremony Greatest Expectations

Beach Wedding Ceremony Greatest Expectations

Beach Wedding Ceremony Greatest Expectations

Beach Wedding Ceremony Greatest Expectations

Destination Wedding Greatest Expectations

Directly following the ceremony, guests headed back to the house where a poolside cocktail party awaited. They were greeted with unique sea shell escort cards, hand written by the bride herself, such sweet little keepsakes for people to take home.

Destination Wedding Greatest Expectations

The reception was adorned with long wooden feasting tables overflowing with beautiful centerpieces from Mazarte Floral, candles, custom glassware and rentals from Intuitive Designs and Let it Be Events and, as the sun went down, beautifully strung twinkle lights. There is nothing quiet like dancing and dining under the stars.

Beach Wedding Greatest Expectations

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While all of these other, wonderful things were taking place, Cosmo’s dear friends and fellow chefs (who came in from all over the United States) were busy preparing a wedding feast like nothing any of us had ever experienced before. Upon arriving to Los Barriles, these guys spent days deep sea fishing to catch what would become the wedding meal. The day before the wedding, they went to the local market and purchased the freshest and most delicious items to put the finishing touches on this farm-to-table delight.

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Capping the evening off were homemade cookies (Julia’s grandmother’s recipe, no less) and a speciality bourbon bar coordinated by Julia as a surprise for her new husband. It was quite a feat getting all of these rare and expensive bottles from Chicago to Mexico!

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Bourbon Bar Greatest Expectations Destination Bourbon Bar Greatest Expectations Destination

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It was such a joy to be part of this very happy occasion as a planner and a guest!

Kina Wicks Greatest Expectations Destination WeddingWhile there was no shortage of beautiful photographs from a room full of talented photographers, the images shown here are from Kina Wicks — the official photographer for this wedding.  The only exception is the rehearsal dinner shot which was from our owner, Heather Vickery.

Tips on hotel accommodations for your guests

The very first welcome your friends and family receive upon arrival to your wedding weekend is often from a hotel’s front desk clerk. Hotel accommodations immediately set the tone for your out of town guests’ wedding experience yet are often overlooked on your to-do list. When you have guests traveling in to join you on your big day, they must have someplace to stay, and the vibe of that place will set the tone for the celebrations to come.

With the prevalence of online travel booking sites and private home rentals, it can be tempting to refer your guests to one of the many discount travel sites and let them choose their deal. This has dangers, though. You relinquish control over their guest experience and you lose the convenience factor of having your loved ones concentrated in one site, which can aid in providing amenities and transportation.

This is why we recommend investing the necessary time to negotiate a room block that will not only keep your guests together, but keep them comfortable and happy from the moment they arrive for your special weekend.

So, What are the Priorities?

As hotels expand their lists of creative amenities, guests now expect more than just a bed and shower. Start by compiling a list of important factors beginning with how many rooms you might need. Don’t forget rooms where the wedding party will get ready and your own wedding night accommodations.

What kind of properties are your friends and family accustomed to: luxury or budget; full-service or boutique? Most guests want easy access to your wedding venue, but also to major transportation hubs and local attractions. In terms of conveniences, consider a restaurant on-site for impromptu guest get-togethers or a more formally-organized hospitality suite during the day. Jot down every possible priority so you can rank them in order of importance. This list will come in handy when you negotiate with your chosen hotels.

Room Block Contracts

Armed with this information, scrutinize any contract you receive. Compare online rates to the contract rates to be sure you’re getting the best deal. Ask about attrition: it is common for a hotel to hold you financially responsible for a percentage of the rooms after certain cutoff dates. There may also be extra fees for gift bag delivery, wifi, parking or breakfast. Are more rooms available to you at the rate if your initial “room block” fills up faster than expected? Can you reduce the number of blocked rooms, and can guests cancel reservations up to a cutoff date without penalty?

We realize there are a lot of details here and the process can quickly become overwhelming. We highly suggest you enlist the assistance of a wedding planner to help streamline this process. If you are not working with a planner, a company that specializes in guest accommodations like Where Will They Stay is a great option.

Extending the courtesy of making room block arrangements for your guests is just one way to thank them for celebrating with you on your big day. Make it the first of the many expressions of love that result from your new lives together.

What do you consider the most important quality when looking for your host hotel?

Amy-where-will-they-stay-Greatest-Expectations

Amy Green is one of the founders of Where Will They Stay?, a free service which offers custom room block procurement for engaged couples. She has worked in the event planning industry for nearly 20 years, booking tens of thousands of rooms each year for conferences, conventions and special events. When staying at a hotel for leisure, she is most likely to be
found poolside!

* Featured image by Husar Photography